AI Invoice Automation
Less Manual Work, More Accuracy
Summary
Invoice processing often gets stuck in emails, printouts, and manual data entry. Automating supplier invoice management aims to reduce manual work, increase accuracy, and ensure full traceability. In practice, that means automatic data extraction from any file type, clear validation rules, reconciliation with myDATA, and automatic posting to your ERP. Finance and commercial teams save time, reduce errors, and simplify audits.
The Problem We’re Solving
- Time lost to manual entry of amounts, dates, VAT numbers, etc.
- Manual input errors leading to corrections and delays
- Poor control: scattered emails, multiple versions, missing approvals
- Difficulty searching and retrieving invoices quickly
What to Look for When Evaluating Invoice Automation Solutions
- Support for all file formats (PDF, scans, photos, emails)
- Customizable rules and pipelines aligned to your workflows
- Ready-made ERP integrations and a clear, auditable data flow
- Matching with myDATA for faster checks and reconciliations
- Security, role-based access, and full activity history
- Realistic implementation timeline and required resources
- Transparent pricing and measurable ROI
What Changes with PaperTrail
- Automatic data extraction from any file type (PDFs, scanned documents, photos, emails)
- Custom pipelines tailored to your needs (expense types, validation rules, approvals)
- ERP integration for automatic data posting and status updates
- myDATA matching to reconcile amounts and streamline audits
- Central, searchable database with filters for fast retrieval
How It Works in 4 Simple Steps
- Upload your invoices
Any format works: PDFs, scanned documents, photos, or via a dedicated email intake. - Extract key data
The platform identifies and extracts amounts, dates, VAT numbers, invoice numbers, IBAN, descriptions, and more, without manual typing - Validate and match
Your agreed rules are applied (approval thresholds, departments, expense categories). PaperTrail also matches against myDATA for amount reconciliation and easier checks. - Post to your ERP
Validated data flows automatically into your ERP. You see live status (e.g., “Approved”), while all invoices remain searchable in the cloud.
What to Expect in Practice
- Faster processing: from hours of data entry to minutes of review
- Fewer errors: standardized extraction with clear validation rules
- Better visibility: one place for everything, with easy search and filters
- Easier audits: myDATA reconciliation and full activity history
- Smooth fit: custom pipelines for your suppliers, forms, and approval flows
Who It’s For
- Finance, commercial and accounting teams with high invoice volumes
- Companies with multiple branches or multi-step approval chains
- Sectors like logistics, construction, services and retail
FAQs
- What file types do you support?
Any invoice or receipt format: PDFs, images, scanned documents, and email submissions. - Can you connect to our ERP?
Yes. PaperTrail integrates with ERPs for automatic data posting and status updates. The exact method depends on your system and is defined during setup. - Do you integrate with myDATA?
Yes. PaperTrail matches amounts and fields with myDATA to simplify checks and flag discrepancies early. - Do we need training?
The platform is straightforward. During setup we configure pipelines together so they fit your workflow perfectly.
Want to see this on your own invoices?
Book a free demo.
In a few
minutes, we’ll show live data extraction, myDATA matching, and automatic posting to your ERP.
Author
Niki Katsaraki
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