Cargo-partner Hellas
How a logistics company turned scattered invoices into a streamlined digital workflow
Industry
Logistics & Transportation
Challenge
Manual invoice handling, lack of centralized access, time loss
Solution
AI-powered data extraction & centralized archive
Results
Quick Summary
Cargo-partner, a logistics provider with offices in Athens and Thessaloniki, was struggling to manage a high volume of incoming invoices without a standardized process. With PaperTrail, they built a centralized, searchable archive that streamlined their workflow, reduced manual effort, and improved interdepartmental communication.
The Challenge
- Supplier invoices were funneled into a shared email inbox.
- No consistent structure to track what was processed and by whom.
- Operations printed and physically delivered documents to Accounting, adding delays and cost.
- Finding past invoices meant scrolling through long email threads or stacks of paper.
- Each team stored printed invoices in different places, making collaboration hard.
What They Needed
- Centralized storage with full-text search.
- Eliminate paper handling and reduce manual data entry.
- Improve accuracy and transparency in payment workflows.
- Enable collaboration between Athens and Thessaloniki teams.
- Speed up onboarding with a standardized, easy-to-use system.
The Solution
Cargo-partner discovered PaperTrail via a targeted Google Ads campaign while actively exploring document management tools. We worked closely with their team to understand the workflow and tailored the platform to fit. After a short onboarding and a hands-on demo, the solution went live with minimal disruption and fast adoption.
With PaperTrail: :
- All invoices now live in a centralized, structured digital archive.
- Our AI automatically extracts and organizes the key information.
- Teams across locations access and collaborate in real time.
- No more printing, forwarding, or duplicate work.
The Results
In under 12 months, Cargo-partner achieved:
- 120 hours saved per month
- €720 in yearly savings on paper and ink
- Fewer errors thanks to automated data entry
- Easier supplier reconciliation and invoice tracking
- Improved internal collaboration and transparency
Why It Worked
- Time Efficiency: Automated data extraction and tagging accelerated invoice handling.
- Cost Reduction: Printing, ink, and paper costs were eliminated.
- Data Accuracy: Fewer manual errors and better supplier management.
- Team Alignment: Both accounting departments now follow the same process, improving company-wide communication.
Inspired by this story? Your team could be next. Schedule a demo.
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