PaperTrail at Athens Bar Show 2026:

What does a cocktail really cost at the moment you serve it?

Summary

On November 3 & 4, 2026, we’re at Athens Bar Show (Technopolis, Gazi) with TrailPrep, PaperTrail’s AI solution for dynamic beverage and recipe costing. We’ll show how a single photo of your supplier invoice or automatic ingestion from myDATA updates ingredient costs so you see true drink cost and margin per cocktail, without spreadsheets or manual typing. Visit booth 900 and join our session: “TrailPrep: What does a cocktail cost at the moment you serve it?”

Why this matters

• Spirits, fruit and ingredient prices move constantly. If you don’t update costs fast, margins erode quietly.
• In many bars, cocktail costs were calculated once in a spreadsheet and never refreshed.
• Price with real numbers, not gut feel.

What you’ll see at booth 900: One photo or myDATA = your live costs

1. Snap or upload a supplier invoice at receiving; TrailPrep auto-updates ingredient prices and refreshes cocktail/recipe costs (normalized units/pack sizes).
2. Or connect myDATA and new invoices are synced automatically, hands-free.
3. Instantly see drink cost, per-item margin, and get price-change alerts.

In practice, that means

• Supplier control: spot who raised prices, on what, and by how much.
• Timely ordering: know what to buy, how much, and at what price.
• Fast pricing decisions: see which drinks lose margin and adjust recipe or price before it hits your cash register.

The session: “TrailPrep: What does a cocktail cost at the moment you serve it?”

A live demo pricing a cocktail from invoice receiving or myDATA ingestion to the glass. You’ll learn:

• How to calculate drink cost correctly (pack sizes, yields, garnishes).
• Where margin leaks (bad conversions, price volatility, waste/spillage).
• How TrailPrep auto-updates per-drink costs from a photo or via myDATA and powers pricing scenarios.

Who it’s for: bar managers, owners, and bartenders who want data-driven pricing.

How TrailPrep works (3 steps)

1. Auto-update costs from invoices or myDATA

   Snap/upload for OCR parsing and price normalization, or sync invoices directly from myDATA (where supported).

2. Recipes & yields

   All recipes/sub-recipes, portions, losses/yields added automatically.

3. Live drink cost & margin

   See per-item costs and alerts when a price changes.

KPIs to track

• Beverage cost % by drink/category vs target.
• Margin per cocktail and 30-day trend.
• Share of menu with up-to-date input prices (<7 days).
• Items requiring repricing due to cost spikes.
• Weekly hours saved vs manual costing.

Event details

• Where: Athens Bar Show 2026, Technopolis City of Athens (Gazi)
• When: November 3–4, 2026
• Booth: 900
• Session: Tuesday, November 3, 4:10 p.m., Bar Academy Stage

FAQs

1. Do you calculate cost per unit?

   Yes. We calculate cost per unit, regardless of the unit of measurement of quantity or pack.

2. Do you integrate with my ordering system?

   Yes, via Excel, in order to give you a full view of your business’ finances.

3. Do I need POS/ERP integration?

   Not required. Optional integrations are available.

4. Can we track waste?

   Yes, to reflect true beverage cost.

5. How long to get started?

   First insights within hours.

Suggested reads

• AI-powered recipe cost
• AI Invoice Automation

Want to see in person how it works? Find us at Stand 900, bring your recent invoices and you will see live cost updates, drink cost per cocktail and pricing scenarios, using your own numbers.
Can’t make it to the show? Book a short demo .
See you at Athens Bar Show!